Category Archives: Soundings

Washington State Archives free RM trainings

Did you know?

The Washington State Archives offers free Records Management trainings throughout the state and on their website.
View a full list of classroom and online training opportunities at
Upcoming sessions are being hosted by the City of Gig Harbor:
    • Thursday, May 3, 2018
      9:00 AM – Noon
      [New & Improved!] Records Management 101: An Introduction to the 10 Leading Practices for Effective Records Management
    • Thursday, May 31, 2018
      9:00 AM – Noon
      NEW WORKSHOP: Building Records Management in Your Agency

Education Opportunity: NAGARA hosts online forums May 4, 2018

Many of our chapter members work in the public sector including local, county, state, and federal government agencies.

With that in mind we think some of you will be interested in the online forums hosted by NAGARA (National Association of Government Archivists and Records Administrators) coming up on May 4, 2018. The program is approved for CRM maintenance credits and costs $49 (members) / $79 (non-members). Get more info on the NAGARA website.

From NAGARA

The role of records manager or archivist may seem simple and straight forward, but that is hardly the reality! Our role is ever expanding. Today our profession doesn’t just manage boxes and paper files, but we have to manage electronic files as well. There is more than meets the eye and more at stake than ever before. By the nature of electronic records, records managers and archivists play a role in training, risk management, public records, data privacy and security, and litigation support.

The 2018 ONLINE Forum highlights a few of the expanding roles where the records managers’ input and engagement is crucial, while offering practical, implementable solutions that will help to get your electronic records organized and under control. These solutions, in turn, will make you an invaluable asset to your organization and team members in other departments across your organization as you contribute to the efficiencies, compliance and safeguards that stem from a solid records management program.

Sessions:

  • The Records Manager’s Role in E-Discovery
  • Cyber Security – Information, Disinformation, and the Preservation of History
  • Shutting Down The Shared Drive & Moving Forward Strategically
  • Accept the Challenges! Thirty Days to a Slimmer Email Mailbox
  • Records Management in Action: Two Case Studies

Learn more and register online with NAGARA:

https://www.nagara.org/Event.aspx?EventKey=011f360e-0e9c-4382-a778-f3e537ff7505&iSearchResult=true&WebsiteKey=f614a8de-d008-443d-ab9e-6682b9a7a96f

Reminder: ARMA International scholarship applications due March 30, 2018

Are you enrolled in (or thinking about) heading back to school for a graduate degree? If so, scholarships are available!

ARMA International Education Foundation graduate scholarships are available to aspiring information management professionals currently enrolled in accredited graduate-level education programs.

This year AIEF will award several scholarships ranging from US $1,000 to $3,000. The application deadline is March 30, 2018 at midnight (EST).

For more information on the scholarships and the application process, visit: armaedfoundation.org/scholarship-program/

For questions or inquiries, please contact Deb Marshall, Foundation Coordinator at coordinator [at] armaedfoundation.org.

The Foundation is a leading organization that enhances the practical and scholarly knowledge of information management by funding and promoting research, scholarship, and educational opportunities for information management professionals. The Foundation is a non-profit corporation with 501(c)3 tax exempt status in the US. For additional information, please visit: http://armaedfoundation.org/

Open House at the Washington State Archives Puget Sound Branch – March 27, 2018

The staff of the Washington State Archives Puget Sound Branch sent an invitation to an open house celebration of their 20 years on the campus of Bellevue College. The event will include refreshments and tours! This is a non-ARMA event that may be of interest to members in the region.
Tuesday, March 27
11:00 am – 2:00pm
Washington State Archives – Puget Sound Branch
3000 Landerholm Circle SE, MS-N100,
Bellevue, WA 98007-6484
Phone: 425-564-3940
Email: psbrancharchives@sos.wa.gov
If you haven’t been to the Puget Sound Branch Archives recently, be sure to use the directions attached below because the specific location on campus cannot be mapped or tracked by GPS. The College will be on Spring Break at that time, so there will be plenty of parking, with no permit required, and, it will be easy to get in and out of campus.

February Program Details: King County’s Major System Migration – Feb. 21 in Olympia

You’re invited to our February 21, 2018 Chapter program in Olympia, Washington. We’ll hear from Ryan Wadleigh from King County about the County’s major records management system migration. Register online today at www.pugetsoundarma.org.  

King County is in the midst of a major project to migrate a records management system. King County has been using an electronic records management system (ERMS) for nearly 10 years and achieved limited success during those years. For various reasons, the county chose to migrate from this outdated system to an enterprise content management system. The project officially began in 2017 and is still in underway. The migration affects over 12 million electronic records, over 100,000 boxes in storage and over 2,500 end users.

This presentation will Continue reading February Program Details: King County’s Major System Migration – Feb. 21 in Olympia

Free ARMA iMasters Webinar – Office365: Keys to Successful Adoption

Did you know ARMA International offers educational webinars to members at no cost? The next iMasters session is coming up on January 17, 2018 on the topic of “Office 365:  Keys to Successful Adoption.”

iMasters webinars are FREE for professional members and take place every other month. For more information and to register visit www.arma.org and visit the Education section. Members – be sure to set up your new ARMA website login so you can access these and all the other great resources!

ARMA International: Prepare now for the new ARMA.org website

Coming soon imageNot only is the new year fast approaching… so is ARMA International’s new website!

During the first week of December, members will receive a personalized e-mail from ARMA containing your new unique username and password, which you will need to access the new ARMA.org website.

Scheduled to launch in mid-December, it promises a new look and feel that will bring easier navigation and access to the tools and resources that are so important to your career.

What you need to do now:

Complete any in-process online education

Because the transition will also include a new learning management system (LMS), all online courses or sessions you have begun but not completed MUST be finished by 11:59 p.m. (CST) on Friday, December 8. Don’t worry; all your completed online education and credits will transfer over to the new LMS. But, since your partially finished education will not transfer, you must act now to complete it.

Watch for your new member login

Once the new site is launched, you will no longer use your e-mail address as your user name for your MyARMA account. During the first week of December you will receive a personalized e-mail from ARMA containing your new unique username and password, which you will need to access the new website. After logging into the new site, you will be able to change your password. (Your current information will work up until the date of the launch.)

ARMA seems excited to be delivering soon the change they have talked about for quite some time. Current ARMA members will receive more info from ARMA International’s headquarters soon.

Not a member? Visit www.arma.org to learn more.

Chapter Program: “Murder in the Share Drive – Discovering the Dead Bodies and Removing the Evidence”, December 13 in Tacoma

Whodunit? There are hundreds if not thousands of “dead” documents lurking in shared drives.

This session is about locating the dead bodies, calling in “the cleaner”, building your evidence, sending the bodies to the morgue and performing a final disposition … defensibly.

Join us in Tacoma on December 13, 2017 for this fun educational program, as well as our annual holiday auction, buffet, and a fun ‘murder mystery’ game!

Leslie Koziara photoLeslie Turner is a CRM and has other designations reflecting her decades of experience and expertise in managing records and information. Formerly the in-resident “records goddess” for the Washington State Archives with over 14 years of government records management and public disclosure experience, she is now the in-resident “records goddess” for FreeDoc, as their Public  Records Administration Consultant.

Agenda:
5:00-5:45pm –  Welcome, Dinner, Murder Mystery begins
5:45-6:30pm – Program: “Murder in the Shared Drive” – Leslie Turner, FreeDoc  (Program Details)
6:30-8:00pm – Silent & Live Auction, Murder Mystery Conclusion, Awards

Details & Registration

New Members Announcement – Fall 2017

The Puget Sound Chapter of ARMA is pleased to welcome several new members to ARMA and our local chapter this fall. Please reach out and help them connect with chapter resources and their colleagues in RIM.

  • Peter Frix, FreeDoc
  • Carissa Bourdon, WA Department of Fish & Wildlife
  • Missy Norton, CRM, WA Liquor & Cannabis Board
  • Shawn Campbell, City of Auburn