Category Archives: Soundings

ARMA HQ News: Changes on the horizon – Oct. 9 webinar

ARMA International invites members on Tuesday, October 9 at 10am PST (Noon Central time) to hear about the organization’s upcoming changes.

To register for the webinar, click here.

More info: ARMA has big news about the future! The organization’s leaders will announce changes during this exciting, action-packed webinar.

Watch live on Oct. 9 or available on demand after the event through November 9, 2018.

Link: www.arma.org/store/ViewProduct.aspx?id=12287508

Coming up next… a spooky text message program (October), giving thanks about ECM (November), holiday fun (December), and recovering from a records hangover (January)!

Details are still coming in, but we are excited for the  next several months’ programs. A huge thanks to our volunteer board members for making these programs happen!

  • spookyOctober 10, 2018 – Tacoma
    Text Message Management 
    Speaker: Matt Dreese, Smarsh
    REGISTER NOW

 

  • cornucopiaNovember  14, 2018 – Olympia
    ECM Implementation 
    Speaker:  Cynthia Jones, WA State DFI

 

  • jeopardyDecember 12, 2018 – Tacoma
    This… is… CRM-Prep Jeopardy!
    Holiday Program & Auction

 

  • after new yearsJanuary 9, 2018 – Tacoma
    Disaster Preparedness and Recovery Speaker: Tracy Rebstock, Washington State Archives

President’s Message – September 2018

Welcome fellow RIM Gurus to a new Puget Sound Chapter year. I am looking forward to an exciting RIMtastic program year!

Our first chapter meeting will kick off with the topic of being connected and broadening our networking with fellow chapter members. Networking and having personal contacts with others in our industry is an invaluable benefit to our members. Making connections with fellow members helps us to know who to call when facing challenging situations concerning RIM topics.

I recall not too long ago, my supervisor left my section for another position. The records section was placed in a different group and my new supervisor said to me, “I don’t really know what you do.” Or how about when new employees are brought to your section and all the seasoned employee can say is, “…and this is the records section… yep… the records section. They do records.”

Ouch! Are you ready for your 1-3-minute elevator speech to explain what you do and your importance at your agency? Join us on September 12 to share your best ‘elevator speech’ or develop your own ‘elevator speech’ about what you do and how important you are to the agency. Even if you have one, you are sure to improve it at this fun and interactive workshop!

Thank you to all who participated in our interest survey, it provides valuable feedback to the board and helps us with planning decisions. If you didn’t take the survey yet, please do!

We are going to try a few different approaches to our programming topics; I am looking forward to seeing everyone at our monthly meetings.

In case you missed our last meeting, the new 2018-2019 board is:

  • Giselle Kamieniecki, President
  • Karen Hague, Vice President
  • Catherine Wilson, Chairman of the Board
  • Sadie Schaneman, Treasurer
  • Carissa Bourdon, Program Director
  • Gayle Waxon, Secretary
  • Missy Norton, Director
  • Joey Grant, Director
  • Eileen Harke, Director
  • Susan Haigh, Director

We are looking forward to meeting everyone and sharing our experiences with you. We would love for you to share your ideas for chapter meetings and your experiences tackling special RIM projects because we learn the best from experience and sharing those experiences with others.

Giselle Kamieniecki 
President, ARMA Puget Sound Chapter

 

 

 

 

Our mission …

… is to provide training and education, encourage personal growth, and promote a peer network in the records and information management field.
Events: Meet, Learn, and Network

Meetings and programs are normally held in Tacoma and Olympia, Washington, and are open to both current and prospective members.

Chapter Mailing List

Join our mailing list to receive invitations and updates by email.

News & Updates

Visit ‘Soundings’ or view the sidebar at right for recent posts, updates, and past newsletters.

The Puget Sound Chapter of ARMA International was chartered in 1976. Our members hail from around the entire Puget Sound area and represent public and private sector records management professionals, vendors, and others interested in the field.

Browse our page to learn more about becoming a member, register for meetings and programs, and get links to helpful resources.

Save these dates – Chapter Programs Sept. 2018 to June 2019

After taking a couple of months off for summer relaxation (here’s hoping you got some down time!), we are getting ready to kick off another round of programs!

More details and online registration coming soon – be sure your newsletter contact info is updated (or sign up now) for future program notifications!

  • 12 September 2018
  • 10 October 2018
  • 14 November 2018
  • 12 December 2018
  • 9 January 2019
  • 13 February 2019
  • 13 March 2019
  • 10 April 2019
  • 8 May 2019
  • 12 June 2019

Programs are typically held in Tacoma (at La Quinta Inn & Suites) and in Olympia (at Mercato Ristorante). Details will be posted to each event / registration form on our website as available.

Join us June 13 in Tacoma for an email case study and Chapter awards

The final program of the 2017-2018 ARMA Puget Sound Chapter year is coming upon June 13! We hope many of our members and other records management professionals in the area can join us to celebrate, connect, and learn together. Register online today.

Along with an educational program, we’ll recognize chapter members with awards and tenure certificates, and take time for dinner and networking, too.

Program: What do I do with all this Email? – An Email Management Case Study

Ever feel like going postal due to volumes of email and not being able to find what you need?  Presenting a case study moving from Exchange Outlook to Office 365 and capitalizing on the new features available to better manage email.  This case study will address the problem of too much email and ineffectively addressing retention. You will learn how we managed this project and changed our culture to get user buy-in and implemented an effective Email management strategy.  From file plan creation to pilot, you’ll learn how to create a roadmap for the project, create retention policy and develop training and communication for users.

Speaker Bio: Catherine Wilson has been an Information Governance and RIM professional for over 20 years. Currently she is the Corporate Records Manager for Mutual of Enumclaw Insurance Company and developed the RIM program in its entirety. Previously, Catherine was the Global Records Manager for Hewlett-Packard Company.

Catherine has been an ARMA member since 1998 and served on the Board of Greater Sacramento Capitol ARMA Chapter as Program Director, Secretary and Membership Committee Chair.  She is now an active member of the Puget Sound Chapter and served as President, Vice President and Program Director.  Catherine is a Certified Records Manager (CRM) is ECMP certified and working towards her IGP.

What every records professional needs to know about GDPR – May 9, 2018 in Tacoma

We’re excited for upcoming program on May 9th. We’ll hear from Thom Whittemore about the far-reaching impacts of international data protection regulations on our industry.

Learn more about our topic & speaker, below, and register online today at http://pugetsoundarma.org/events/may-9-2018-program/

GDPR for RIM Professionals

Speaker: Thom Whittemore, Iron Mountain
www.IronMountain.com

General Data Protection Regulation (GDPR) compliance is a top priority for companies doing business in the EU, but GDPR has far-reaching implications around the globe. Complying with the GDPR will require a company to reach into its Information Technology, Records Management, and Line of Business functions to make compliance a reality.

This presentation is intended as an introduction to the GDPR that attorneys, privacy specialists, and members of the IG team can all understand and use as a primer for GDPR compliance. Topics include:

  • GDPR overview,
  • Risks of non-compliance,
  • Impact on US organizations,
  • Safe Harbor and Privacy Shield,
  • the role of RIM in GDPR compliance.

About our Speaker

Thom Whittemore is a Principal with Iron Mountain Advisory Services and has more than 13 years of experience in the field of records management. Working with clients in the private and public sectors throughout the United States, Canada, United Kingdom, and other countries, Thom has developed compliant Records and Information Management Programs across a variety of industries and companies. His work includes policy and records retention schedule development, global program development, information governance consulting, and privacy compliance solutions.

 

Washington State Archives free RM trainings

Did you know?

The Washington State Archives offers free Records Management trainings throughout the state and on their website.
View a full list of classroom and online training opportunities at
Upcoming sessions are being hosted by the City of Gig Harbor:
    • Thursday, May 3, 2018
      9:00 AM – Noon
      [New & Improved!] Records Management 101: An Introduction to the 10 Leading Practices for Effective Records Management
    • Thursday, May 31, 2018
      9:00 AM – Noon
      NEW WORKSHOP: Building Records Management in Your Agency

Education Opportunity: NAGARA hosts online forums May 4, 2018

Many of our chapter members work in the public sector including local, county, state, and federal government agencies.

With that in mind we think some of you will be interested in the online forums hosted by NAGARA (National Association of Government Archivists and Records Administrators) coming up on May 4, 2018. The program is approved for CRM maintenance credits and costs $49 (members) / $79 (non-members). Get more info on the NAGARA website.

From NAGARA

The role of records manager or archivist may seem simple and straight forward, but that is hardly the reality! Our role is ever expanding. Today our profession doesn’t just manage boxes and paper files, but we have to manage electronic files as well. There is more than meets the eye and more at stake than ever before. By the nature of electronic records, records managers and archivists play a role in training, risk management, public records, data privacy and security, and litigation support.

The 2018 ONLINE Forum highlights a few of the expanding roles where the records managers’ input and engagement is crucial, while offering practical, implementable solutions that will help to get your electronic records organized and under control. These solutions, in turn, will make you an invaluable asset to your organization and team members in other departments across your organization as you contribute to the efficiencies, compliance and safeguards that stem from a solid records management program.

Sessions:

  • The Records Manager’s Role in E-Discovery
  • Cyber Security – Information, Disinformation, and the Preservation of History
  • Shutting Down The Shared Drive & Moving Forward Strategically
  • Accept the Challenges! Thirty Days to a Slimmer Email Mailbox
  • Records Management in Action: Two Case Studies

Learn more and register online with NAGARA:

https://www.nagara.org/Event.aspx?EventKey=011f360e-0e9c-4382-a778-f3e537ff7505&iSearchResult=true&WebsiteKey=f614a8de-d008-443d-ab9e-6682b9a7a96f