All posts by Susan H.

Join us June 13 in Tacoma for an email case study and Chapter awards

The final program of the 2017-2018 ARMA Puget Sound Chapter year is coming upon June 13! We hope many of our members and other records management professionals in the area can join us to celebrate, connect, and learn together. Register online today.

Along with an educational program, we’ll recognize chapter members with awards and tenure certificates, and take time for dinner and networking, too.

Program: What do I do with all this Email? – An Email Management Case Study

Ever feel like going postal due to volumes of email and not being able to find what you need?  Presenting a case study moving from Exchange Outlook to Office 365 and capitalizing on the new features available to better manage email.  This case study will address the problem of too much email and ineffectively addressing retention. You will learn how we managed this project and changed our culture to get user buy-in and implemented an effective Email management strategy.  From file plan creation to pilot, you’ll learn how to create a roadmap for the project, create retention policy and develop training and communication for users.

Speaker Bio: Catherine Wilson has been an Information Governance and RIM professional for over 20 years. Currently she is the Corporate Records Manager for Mutual of Enumclaw Insurance Company and developed the RIM program in its entirety. Previously, Catherine was the Global Records Manager for Hewlett-Packard Company.

Catherine has been an ARMA member since 1998 and served on the Board of Greater Sacramento Capitol ARMA Chapter as Program Director, Secretary and Membership Committee Chair.  She is now an active member of the Puget Sound Chapter and served as President, Vice President and Program Director.  Catherine is a Certified Records Manager (CRM) is ECMP certified and working towards her IGP.

What every records professional needs to know about GDPR – May 9, 2018 in Tacoma

We’re excited for upcoming program on May 9th. We’ll hear from Thom Whittemore about the far-reaching impacts of international data protection regulations on our industry.

Learn more about our topic & speaker, below, and register online today at http://pugetsoundarma.org/events/may-9-2018-program/

GDPR for RIM Professionals

Speaker: Thom Whittemore, Iron Mountain
www.IronMountain.com

General Data Protection Regulation (GDPR) compliance is a top priority for companies doing business in the EU, but GDPR has far-reaching implications around the globe. Complying with the GDPR will require a company to reach into its Information Technology, Records Management, and Line of Business functions to make compliance a reality.

This presentation is intended as an introduction to the GDPR that attorneys, privacy specialists, and members of the IG team can all understand and use as a primer for GDPR compliance. Topics include:

  • GDPR overview,
  • Risks of non-compliance,
  • Impact on US organizations,
  • Safe Harbor and Privacy Shield,
  • the role of RIM in GDPR compliance.

About our Speaker

Thom Whittemore is a Principal with Iron Mountain Advisory Services and has more than 13 years of experience in the field of records management. Working with clients in the private and public sectors throughout the United States, Canada, United Kingdom, and other countries, Thom has developed compliant Records and Information Management Programs across a variety of industries and companies. His work includes policy and records retention schedule development, global program development, information governance consulting, and privacy compliance solutions.

 

Washington State Archives free RM trainings

Did you know?

The Washington State Archives offers free Records Management trainings throughout the state and on their website.
View a full list of classroom and online training opportunities at
Upcoming sessions are being hosted by the City of Gig Harbor:
    • Thursday, May 3, 2018
      9:00 AM – Noon
      [New & Improved!] Records Management 101: An Introduction to the 10 Leading Practices for Effective Records Management
    • Thursday, May 31, 2018
      9:00 AM – Noon
      NEW WORKSHOP: Building Records Management in Your Agency

Education Opportunity: NAGARA hosts online forums May 4, 2018

Many of our chapter members work in the public sector including local, county, state, and federal government agencies.

With that in mind we think some of you will be interested in the online forums hosted by NAGARA (National Association of Government Archivists and Records Administrators) coming up on May 4, 2018. The program is approved for CRM maintenance credits and costs $49 (members) / $79 (non-members). Get more info on the NAGARA website.

From NAGARA

The role of records manager or archivist may seem simple and straight forward, but that is hardly the reality! Our role is ever expanding. Today our profession doesn’t just manage boxes and paper files, but we have to manage electronic files as well. There is more than meets the eye and more at stake than ever before. By the nature of electronic records, records managers and archivists play a role in training, risk management, public records, data privacy and security, and litigation support.

The 2018 ONLINE Forum highlights a few of the expanding roles where the records managers’ input and engagement is crucial, while offering practical, implementable solutions that will help to get your electronic records organized and under control. These solutions, in turn, will make you an invaluable asset to your organization and team members in other departments across your organization as you contribute to the efficiencies, compliance and safeguards that stem from a solid records management program.

Sessions:

  • The Records Manager’s Role in E-Discovery
  • Cyber Security – Information, Disinformation, and the Preservation of History
  • Shutting Down The Shared Drive & Moving Forward Strategically
  • Accept the Challenges! Thirty Days to a Slimmer Email Mailbox
  • Records Management in Action: Two Case Studies

Learn more and register online with NAGARA:

https://www.nagara.org/Event.aspx?EventKey=011f360e-0e9c-4382-a778-f3e537ff7505&iSearchResult=true&WebsiteKey=f614a8de-d008-443d-ab9e-6682b9a7a96f

Reminder: ARMA International scholarship applications due March 30, 2018

Are you enrolled in (or thinking about) heading back to school for a graduate degree? If so, scholarships are available!

ARMA International Education Foundation graduate scholarships are available to aspiring information management professionals currently enrolled in accredited graduate-level education programs.

This year AIEF will award several scholarships ranging from US $1,000 to $3,000. The application deadline is March 30, 2018 at midnight (EST).

For more information on the scholarships and the application process, visit: armaedfoundation.org/scholarship-program/

For questions or inquiries, please contact Deb Marshall, Foundation Coordinator at coordinator [at] armaedfoundation.org.

The Foundation is a leading organization that enhances the practical and scholarly knowledge of information management by funding and promoting research, scholarship, and educational opportunities for information management professionals. The Foundation is a non-profit corporation with 501(c)3 tax exempt status in the US. For additional information, please visit: http://armaedfoundation.org/

Open House at the Washington State Archives Puget Sound Branch – March 27, 2018

The staff of the Washington State Archives Puget Sound Branch sent an invitation to an open house celebration of their 20 years on the campus of Bellevue College. The event will include refreshments and tours! This is a non-ARMA event that may be of interest to members in the region.
Tuesday, March 27
11:00 am – 2:00pm
Washington State Archives – Puget Sound Branch
3000 Landerholm Circle SE, MS-N100,
Bellevue, WA 98007-6484
Phone: 425-564-3940
Email: psbrancharchives@sos.wa.gov
If you haven’t been to the Puget Sound Branch Archives recently, be sure to use the directions attached below because the specific location on campus cannot be mapped or tracked by GPS. The College will be on Spring Break at that time, so there will be plenty of parking, with no permit required, and, it will be easy to get in and out of campus.

February Program Details: King County’s Major System Migration – Feb. 21 in Olympia

You’re invited to our February 21, 2018 Chapter program in Olympia, Washington. We’ll hear from Ryan Wadleigh from King County about the County’s major records management system migration. Register online today at www.pugetsoundarma.org.  

King County is in the midst of a major project to migrate a records management system. King County has been using an electronic records management system (ERMS) for nearly 10 years and achieved limited success during those years. For various reasons, the county chose to migrate from this outdated system to an enterprise content management system. The project officially began in 2017 and is still in underway. The migration affects over 12 million electronic records, over 100,000 boxes in storage and over 2,500 end users.

This presentation will Continue reading February Program Details: King County’s Major System Migration – Feb. 21 in Olympia

ARMA Great Northwest Region Conference Call for Speakers (April 5-6, 2018 – Southcenter, WA)

From the Great Northwest Region of ARMA:

The Great Northwest Region of ARMA International is seeking speakers for our 2018 conference that will be held on April 5-6, 2018 (Thursday and Friday). The 2018 theme is Breaking Bad Barriers: Element of Success, and our our hope is that this motif can be interpreted in many exciting topics and presentations.

We would like to encourage you to submit a presentation proposal. Especially if you have you successfully completed a project that you would like to highlight; have you broken barriers in your organization that you would like to share; have you found elements of success with your collaborative partners. Please take a few minutes to provide the Great Northwest Region team with your presentation topic by EOD Wednesday, January 31 through this online survey form: http://bit.ly/2EPyRsj

Speakers will have waived registration fee for one day of the conference-the day of your presentation. The venue is the Doubletree Suites by Hilton Hotel, 16500 Southcenter Pkwy, Seattle, WA 98188.

We would like to add your name as a speaker to our conference, so please submit your proposal today!

If you can’t make the deadline, but are still interested please send an email to Tyrene (see email below).

~Tyrene Bada, MLS, CRM
Chapter Advisor of Education and Programming
Great Northwest Region
tyrenebada@gmail.com

ARMA Call for Researchers: applications due Feb. 9, 2018

The ARMA International Education Foundation (AIEF) is currently seeking up to six researchers to work on a freelance basis on the Industry in One” series.

Each paper will identify the state of information management within the industry, highlighting records management in a condensed report (25-30 pages) for each of the following initial industries to be addressed: energy, finance, and legal. A report is to be generated for each topic by a subject matter expert (SME) to provide distinct United States and Canadian perspectives.

For more information visit http://armaedfoundation.org/call-for-researchers-industry-in-one-series/

Deadline for Applications: February 9, 2018